Graduate Medical Education Web Updates

Content Changes

Below are the steps for updating GME program content on the web. Once Communications receives a submission, we will edit the content to align with Dell Med style and best practices in search engine optimization and length. If we have questions or make substantive changes, we will reach out for further review.

All edits are due by May 13. Those that meet the deadline will be updated by the end of May. Those that are submitted after May 13 will be updated on a rolling basis when time allows.

Program directors and associate chairs of education must approve the content/edits before they are submitted. We will assume that all submitted content has been properly vetted.

Questions? Join GME web update office hours Wednesdays, 11-12 PM now through May 8. Email rwunderlich@austin.utexas.edu for the Zoom invitation.

Instructions

1. Review your program's webpages and create a Word document containing the updates that need to be made.
2. If needed, use the templates for resident/fellow listings and alumni listings to update those pages or to create the program's listings, if none already exist. (This bullet is optional for the April update cycle; see the separate resident/fellow update process below.)
3. Upload any new photos — including those of residents and alumni — to a UT Box or Google Drive folder and include a shared link for the folder in the Word document.
   1. Make sure the photos are labeled in such a way that Communications can associate the resident and alumni photos with their respective information.
   2. Photos must be in JPG format and at least 1,000 pixels by 1,000 pixels in size. Anything smaller may not display well on the website.
4. Obtain approval for the content changes from your program director and associate chair for education.
5. Send the word document and a link to the image folder to communications@dellmed.utexas.edu with “GME Web Content” in the subject line.
6. Separately, review your faculty listing and submit any changes to Blythe Cone in the GME Office. The GME Office must approve all faculty listing changes before the Communications team can implement them. The GME Office will forward approved changes to the Communications team.

If you have any questions or notes, please include them in your submission and we will follow up.

Resident, Fellow & Alumni List Updates

The web maintenance process for updating resident, fellow and alumni listings is separate from the GME web update process that happens in April. The updated listings are published in July, when the program rosters turn over.

Instructions

1. Communications sends an email in early June to all program coordinators and directors with the templates for resident/fellow listings and alumni listings, which include instructions for formatting each. Program teams fill out the templates with the necessary changes.
2. Teams upload new photos to a UT Box folder and include the share link for the folder in the corresponding space in the template. Make sure the photos are labeled with each person’s first and last name, in JPG format and at least 1,000 pixels by 1,000 pixels.
3. Teams send the completed templates to communications@dellmed.utexas.edu by June 30. Communications will collect all submissions and edit them for Dell Med style, web best practices, formatting, etc. and crop the headshots to the appropriate size.
4. Communications will then send the formatted submissions to the GME Office, which handles loading the changes into the site. The goal is to have all program rosters and alumni pages updated by the end of July.