Agreement Submissions Portal

Return To: Contracts and Agreements

Go To: Clinical Trial Agreement Checklist, Budget Documents, and Process

Jump To: Frequently Asked Questions

This page is designed to facilitate the submission of clinical trial agreements, research contracts, and agreements, as well as amendments to existing agreements. Below is the link to the Huron Research Management Suite, which manages the review, clearance, and execution of all research contracts at UT Austin, including the Dell Medical School.

For additional guidance, see below for documents and frequently asked questions designed to help in the submission process.

Please note that services agreements used in research are processed through your academic department and cleared through the Dell Med Legal Affairs.

To submit a new contract or amendment to an existing agreement, click here: https://agreements.research.utexas.edu/

Steps For Submission

A) Login with your UT EID and password;

B) From your Dashboard, click on “Create” at the top of the left menu, and “Create Agreement;”

C) Enter the Principal Investigator of the project, responsible department, and upload a copy of the draft agreement if you’ve received one from the collaborator. If you do not have an agreement, please check the box labeled “First draft to be generated internally;”

• For a clinical trial agreement, include the contract, and any of the following that you have received: the protocol, informed consent/HIPAA authorization, and budget.

D) Add a brief title of the project under question #5 in Huron (note: UT OSP may change this title); and

E) Under question #6 in Huron, “Agreement type,” you will be asked to select the type of agreement for submission.

• From this selection of contract or agreement type, custom questions will be generated based on the type of agreement.
• Answer every question and include any requested attachments.
• For your parent organization, please choose your academic department and not Dell Medical School.
  
• Add your departmental contracts and/or administrative staff as collaborators so as to allow them access to the contract records.
• For BAAs, please contact the Office of Research Contracts for specific guidance. Note: DUAs for UT and UTHA data should be submitted through Huron. DUAs for Seton data should be requested through Seton.
• For DUAs from other sources or for projects that involve non-UT or non-UTHA data, please contact the Office of Research Contracts for specific guidance as there may be limitations on what DMS may execute a contract for.
• For licensing agreements related to questionnaires or other agreements ancillary to your research project, please contact the Office of Research Contracts for specific guidance.
• If you are receiving confidential data through an incoming Data Use Agreement, you may be asked to submit a Confidential Data Control Plan (CDCP). Your Contract Specialist will guide you through the proper steps for such a submittal. Find more information on CDCP’s here.

Please see the following UT Office of Sponsored Projects (UT OSP) guidance documents for directions on submitting contracts/agreements and more specific information on specific agreement types.

• Agreement Submission Process Walkthroughs*: DUA, MTA (receiving), MTA (sending), NDA, and CTA
  
• Agreement Type FAQs*: DUAs, MOUs, MTAs, NDAs
  *these links work best when using the Chrome browser which allows for a preview prior to downloading. Browsers such as Safari auto-download and you will need to check your download folders for the documents.

Please note that if Dell Medical School is holding the clinical trial agreement for a sponsored clinical trial, Seton-Ascension may require a material transfer agreement (MTA) between Seton and DMS. Please contact the Office of Research Contracts staff member processing your Clinical Trial Agreement to discuss the potential need for such MTA.

If you have any additional questions, please contact the Dell Med Office of Research Contracts at DellMedResearchContracts@austin.utexas.edu.

Frequently Asked Questions