Dell Med Human Resources. Please be sure to check out their intranet guidance for the most up to date copies of forms used in this year's process and reach out to their team with questions at dellmedhr@austin.utexas.edu.
Faculty Annual Evaluations
In alignment with UT System Regents Rules and University policy, the annual evaluation cycle occurs from November - March each year, and requires:
- Regular faculty members must be evaluated annually.
- Affiliate faculty are evaluated on a triennial evaluation cycle (every three years); this occurs concurrently with regular faculty evaluations from November to March each year.
Who do I contact with questions about annual evaluation?
The Office of Faculty Academic Affairs (OFAA) works with guidelines and requirements from UT Austin and Dell Medical School executive leadership to determine what questions and topics are included in evaluations each year. We also provide guidance on how to effectively evaluate academic productivity at the time of evaluation- see the 'Guidance to Evaluate Faculty Progress' section below.
Dell Med Human Resources (HR) administers the evaluation process each year in partnership with faculty affairs administrators across each department- see their intranet page for procedural guidance. Communication on departmental deadlines and instruction to complete annual evaluations will come from the department faculty affairs representative.
Guidance to Evaluate Faculty Progress
Ask your departmental Faculty Affairs representative if training completion verification for faculty supervisors conducting evaluations is an expectation in your department.*
- UT Learn Certificate Training: Assessing Progress in Faculty Annual Evaluations with Associate Dean Matsui
- Recorded Info Session: Which Title Series Within the Professional-Track is Right for Me? - This Info Session provides guidance to faculty regarding nuances between the Clinical Professor title series and the Professor title series.
Guidance on the Process and Evaluation Forms
Access guidance on evaluation process administration and requirements provided by Human Resources.
- Dell Med HR's Faculty Evaluations (intranet site)
Guidance on how the process takes place each year and links to appropriate forms for regular and affiliate faculty.
<> - Departmental Faculty Affairs Representatives
Appropriate contacts to understand evaluation administration in individual departments.
Guidance for Effective Feedback Communication
In-person training for Faculty Evaluators
Date: Thursday, January 15, 2026 at 12:00pm - 1:00 pm
Location: HDB 1.208 Auditorium
Cohosted by Paul Green, Assistant Professor of Management at the McCombs School of Business and Luann Wilkerson, Associate Dean for Evaluation and Faculty Development, this workshop is designed to support faculty supervisors in preparing for constructive feedback conversations related to the faculty annual evaluation process. Participants will be equipped with practical strategies to deliver feedback that fosters faculty growth and strengthens institutional excellence. Through interactive discussions and applied exercises, attendees will gain tools to communicate with clarity, empathy, and confidence in diverse academic contexts. Food will be provided.
Digital Resources
UT Austin HR: Leadership in Conflict Management and Successfully Navigating Conflict workshops offered in a virtual environment at various intervals (1-2hrs):
Dell Med HR Resource Guides:
- How To Give Positive Feedback
- How To Prepare For A Difficult Conversation
- What We Know About Providing Feedback
Additional Resources sourced from other schools:
Process Overview
More detailed guidance on the process for administering faculty annual evaluations is available on Dell Med HR's intranet. A general overview of the process is below.
FAQ's
Who should I contact with questions about the annual review process?
Who should I contact with questions about how to assess faculty progress in annual evaluations?
First, review the UT Learn training on Assessing Progress in Faculty Annual Evaluations with Associate Dean Matsui, including the training PPT deck available for download.
If you are a faculty member in the departments of Pediatrics, Surgery and Perioperative Care, Psychiatry and Behavioral Health, and Internal Medicine, please reach out to your Associate Chair or Faculty Academic Affairs. Faculty in all remaining departments may contact their departmental leadership or faculty affairs staff administrator.
All faculty are also welcome to contact the Office of Faculty Academic Affairs team at dellmedfacultyaffairs@austin.utexas.edu.
Related Policies
Regents' Rules and Regulations, Rule 30501 Employee Evaluations
Regents' Rules and Regulations, Rule 31008 Termination of a Faculty Member
Regents' Rules and Regulations, Rule 31102 Evaluation of Tenured Faculty
HOP 2-2160 Recommendations Regarding Faculty Compensation, Faculty Promotion, Tenure, Renewal of Appointment, or Nonrenewal of Appointment
More information on faculty evaluation guidelines are available in the University Guidelines revised annually and posted on the Executive Vice President and Provost's website.