Dell Medical School

Faculty Onboarding

Recently hired faculty resources and guidance documents: Guide to Getting Started | Resource Quick Links


Academic Orientation: Charting a Successful Career in Academic Medicine

Each fall, the Office of Faculty Academic Affairs and the Department of Medical Education co-sponsor an academic orientation highlighting key nuances of Dell Med promotion tracks, important insight on the various academic pursuits, and resources available to Dell Med faculty.

New to this year's format is a follow up workshop in March, 2025 that will reconvene the faculty participant cohort to provide:

  • A panel of Dell Med leaders discussing how to effectively collaborate with your chair to advance your career goals, sharing experiences building a fruitful career in academic medicine, and meaningful service and development opportunities available at various stages of your career at Dell Med and UT Austin.
  • More tailored CV preparation guidance and resources, with opportunities to ask questions from our Associate Dean of Faculty Academic Affairs.

Academic Orientation, Session 1- Fall 2024

The event will take place on November 13, 2024 at 5:30-8:30pm (3hrs) in the Health Discovery Building. Dinner will be provided.

Time

Session

5:30-5:35pmWelcome to Dell Med- Opening Remarks & Overview

Ashleigh Moses, MSSW, MA | Assistant Director for Faculty Academic Affairs

5:35-6:15pm

Introduction to Progress and Promotion System at Dell Med
Elizabeth Matsui, MD, MHS | Associate Dean for Faculty Academic Affairs

6:15-6:35pmDell Med Organizational Overview and Future Planning

George Macones, MD, MSCE | Executive Vice Dean

6:45-7:15pm

Break out Groups- Areas of Excellence (Choose one)
7:15-7:30pmEngaging with Well-being Resources and Opportunities at Dell Med

Greg Wallingford, MD, MBA | Assistant Dean for Professional Fulfillment & Well-Being

7:30-8:15pm

The Unique Dell Med Educational Contexts
LuAnn Wilkerson, EdD | Associate Dean for Evaluation & Faculty Development
Jonathan MacClements, M.D. | Senior Associate Dean & DIO of Graduate Medical Education


Academic Orientation, Session 2- Spring 2025

The Session will take place on March 4, 2025 at 5:30-7:30pm at the Health Discovery Building, 1.204. Dinner will be provided.

TimeSession
5:30-6:30pmA Guided Tour of Promotion Material Requirements at Dell Med

Elizabeth Matsui, MD, MHS | Associate Dean for Faculty Academic Affairs

6:30-7:30pmLeadership Panel

Kevin Bozic, MD, MBA | Department Chair for Surgery and Perioperative Care
Leah Harris, MD
| Department Chair for Pediatrics
Jane Edmond, MD
| Vice Dean of Professional Practice
David Paydarfar, MD
| Department Chair for Neurology

*Note: Registering for the fall session automatically enrolls faculty participants in the Spring 2025 session. Registration is not capped, and all faculty are welcome.


Who should attend?

New Faculty...

All Dell Med faculty are encouraged to attend- particularly faculty within their first two years of appointment.

While content specifically targets newly onboarded faculty, the program features resources and insights into Dell Med's evolving promotion process and opportunities to engage with faculty who have successfully navigated promotion in your area of excellence- opportunities helpful for faculty at any career stage.

...And Established Faculty

For established members of the Dell Med faculty, the academic orientation program provides a low-stakes venue to:

  • input your CV to the Dell Med format and proactively clarify elements of your promotion package without stressors,
  • engage directly with departmental and administrative leadership on questions that are front of mind since initially onboarding to Dell Med, and
  • learn about resources available to support continued growth and academic advancement at Dell Med.

University Onboarding

New Faculty Launch Program

Hosted by UT Austin's Office of Faculty Development, the New Faculty Launch is a year-long program designed to help familiarize newer faculty with university resources to advance your careers as scholars, teachers, and mentors. The program offers an intensive 3-day orientation program and supplemental monthly sessions. Learn more

Kick Off Events

Fall 2024- The New Faculty Launch will kick off with an intensive three-day orientation from August 19-21, 2024.

Spring 2025- January dates & opportunities to register forthcoming

View the 2024 Kick-Off Event Agenda

Year-Long Program

Following the initial orientation, there will be monthly, in-depth sessions covering core topics including research, scholarship, and creative endeavors, teaching, mentorship, service, and promotion and tenure.

View Selected Topics for 2024-2025


Guide to Getting Started

Select the options below for guidance on essential campus tools to establish your visibility at Dell Med and enable basic integration with university resources and services.

Ensure Your Access to Important University Resources

Upgrading your UT EID and obtaining a UT badge is how the university verifies your identity and ensures secure provision of important university resources available to all faculty such as Microsoft Office Suite, protected content like Dell Med Intranet’s page, library resources, and HIPPA compliant cloud storage services.


The ID Center recommends using the request forms below to upgrade your EID and submit your ID Card photo online.

  1. Verify your UT EID has been upgraded here
  2. If not, upgrade your UT EID virtually (Note: you will be asked to take an ID photo; you are required to retrieve the ID in person at the ID Center located in Flawn Academic Center).

Access the UT EID self service tool for general EID updates, and reach out to IT’s ID center to troubleshoot any issues. FAQs, hours of operation, and support are available on the UT EID page.

Additional questions? Call central IT at 512-475-9400.

Establish your presence in Dell Med's directory to make it easier for colleagues and collaborators to find you.
  • Update your contact information on the UT Austin & Dell Med Directories (UT Austin requires UT EID to access)
  • Update information by logging in to Workday and click on “Personal Information” from your profile page, select the option to view or change your current personal and contact information, which will display on the UT Directory.

More information on the standard set of application licenses all UT Austin faculty have access to once faculty have activated their UT EID (guidance available in the 'Ensure Your Access to Important University Resources' section above).


After activating your UT EID, faculty should have ready access to the following platforms through their Dell Med issued device:

  • Windows 11 Operating System
  • Microsoft Office 365(Outlook, Word, Excel, Powerpoint)
  • Microsoft Teams
  • Zoom
  • Adobe Reader
  • Box Drive
  • Box Tools
  • Dell Command Update
  • Cisco AnyConnect Secure Mobility Client (for the UT VPN)
  • Windows Defender Anti-Virus

Access to Microsoft Word for Dell Med Faculty

For help accessing resources listed above, please contact Dell Med IT at help@dellmed.utexas.edu or 512-495-5888.

Additional Digital Resources and Tools available to Dell Med Faculty

For Clinical Purposes

Additional applications are available for quick download in your Dell Med issued device's "Software Center." PLEASE NOTE: this is not a holistic list of clinical applications used at Dell Med and only represents those applications that Dell Med IT has ensured are available for download on your device's Software Center. Please contact your departmental contacts to ensure you're using the appropriate software for clinical purposes and for guidance on how to access appropriate platforms.

  • Citrix Workspace - software to connect to Citrix VDIs. This is used in partnership with Ascension who host their EHR for the Dell Seton hospital and other hospitals in a Citrix server environment.
  • Synapse - this is medical imaging viewer software that is used for viewing medical images stored on Austin Radiological Association's PACS network. It requires an ARA PACS account to access.
  • Athena Device Manager - This is required for integration of peripherals such as Dymo label printers, credit card readers, and Ambirscan scanners to connect to the Athenahealth EHR.


    For Medical Education purposes:

    The following platforms are available to all faculty via login and are common tools used by faculty engaged in clinical education. For more information on medical education technologies, visit the Med Ed IT intranet page.

    • Qualtrics- Survey platform
    • One45- Student evaluations
    • UT Box - Document cloud-based storage
    • Examsoft - Exam administration software

    For additional software/license needs: Should you need additional software, please contact help@dellmed.utexas.edu. Dell Med IT can field requests for non-standard application licenses and help determine if the requested software is compatible with your specific environment or if there is an alternative platform that can better meet your needs.

    All Dell Med faculty receive enterprise emails through the University that include opportunities for connectivity as well as important safety and security updates.

    Enterprise emails include regular Dell Med communications like Need to Know, Events, GME Rounds, the Dean’s Update and other top-level updates from teams and leaders across the school. If you are receiving enterprise emails in error or are not receiving enterprise emails that think you should be, visit the troubleshooting guide for more or email communications@dellmed.utexas.edu with a description of the problem.

    To access, please visit: Dell Medical School Library.


    For more information, please contact the Health Sciences Librarian for the Dell Medical School, Imelda Vetter, by email: imelda.vetter@austin.utexas.edu or by phone: (512) 495-5221.

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    Resource Quick Links


    FAQs

    This program complements existing onboarding workshops hosted by Dell Med HR and departmental onboarding efforts. Faculty should work with appropriate departmental contacts to ensure appropriate onboarding resources and tasks have been completed in regard to clinical onboarding activities.

    Departmental Faculty Academic Affairs contacts

    The events are held twice a year and faculty who are unable to attend should keep an eye out for future announcements in the Office of Faculty Academic Affairs newsletter or email the team at dellmedfacultyaffairs@austin.utexas.edu.

    After the first session, participants will have roughly 4 months to try putting their CV into the Dell Med format required for promotion review without the stressors and deadlines that come with preparing your CV for promotion at the time of promotion. At the spring session we will provide a low-stakes environment for faculty to ask questions about the format and examples of achievement for various tracks and series available for promotion at Dell Med.