For professional-track faculty appointed after November 1, 2023, the title series is designated at the time of the initial faculty appointment. Faculty appointed to the professional-track prior to this date were appointed to the professor title series because the clinical title series did not exist and if they should be in the clinical title series, their title series may be designated at two time points: (1) at the time of the annual faculty evaluation and (2) when the faculty member is preparing to be considered for promotion.

For professional-track faculty that were initially appointed to the Professor title series prior to November 1, 2023, before the Clinical Professor title series existed: if the title series has not been designated yet, it must be designated by the department chair/department chair designee, after discussion with the faculty member, during the annual faculty evaluation. If the title series is designated as the Professor title series during the annual faculty evaluation, no further action is needed for this designation. If the title series is designated as the Clinical Professor title series during the annual faculty evaluation, the process below should be followed.

Process:

1. Title series will be designated on the annual evaluation form.
2. After discussion with the department chair/department chair designee, the faculty member will sign the annual evaluation form. The signed evaluation form indicates that the faculty member has discussed the title series designation with the department chair/department chair designee and consents to the title series designation.
3. In collaboration with the Department, Dell Med HR will compile and audit the list of faculty who have been designated in the Clinical Professor title series on the annual evaluation form.
4. Effective date of title series designation will correspond to date the annual evaluation form was signed by faculty member.
5. Dell Med HR will send title series memo to the faculty member for review/signature via email. Department chair, chair designee, associate chairs responsible for faculty academic affairs, division chief (as applicable), and departmental faculty affairs representative will be cc’d on the email.
6. Dell Med HR will route the title series designation request to Academic Personnel Services via the Provost’s Office portal. The request will route to the dean/dean designate for review/approval. It will then route to Academic Personnel Service staff for review/approval.
7. Upon final approval, Dell Med HR will process the title series designation in Workday.

For professional-track faculty that were initially appointed to the Professor title series prior to November 1, 2023, before the Clinical Professor title series existed, and who will go up for faculty promotion in the Clinical Professor title series, but have not had this title series designated previously: the title series will be designated by the department chair/department chair designee, after discussion with the faculty member, prior to when the department solicits internal/external letters for the faculty promotion dossier. If the title series is to be designated as the Clinical Professor title series (prior to the department soliciting internal/external letters for the faculty promotion dossier), the process below should be followed.

Process:

1. Faculty member will send email to OFAA and Dell Med HR. Department chair/department chair designee, associate chairs responsible for faculty academic affairs, division chief (as applicable), and departmental faculty affairs representative will be cc’d on the email. The email will indicate that their department chair/department chair designee has designated their title series. The email will serve as faculty member’s consent to designate the title series.
2. Effective date of title series designation will correspond to date of the email from the faculty member.
3. Dell Med HR will send title series memo to the faculty member for review/signature via email. Department chair, chair designee, associate chairs responsible for faculty academic affairs, division chiefs (as applicable), and departmental faculty affairs representative will be cc’d on the email.
4. Dell Med HR will route the title series designation request to Academic Personnel Services via the Provost’s Office portal. The request will route to the dean/dean designate for review/approval. It will then route to Academic Personnel Services staff for review/approval.
5. Upon final approval, Dell Med HR will process the title series designation in Workday.

Title series changes are distinct from designation of title series, which occurs at the time of initial appointment, and for professional-track faculty appointed prior to November 1, 2023, also at the time of annual faculty evaluation or during the faculty promotion process (prior to the department soliciting internal/external letters for a faculty promotion dossier).

Current policy allows for faculty to change title series without an absolute limitation on the number of title series changes that can be made.

• Professional-track faculty members in the rank of assistant or associate professor may be moved to the clinical assistant or clinical associate title series, respectively, if merited as evidenced by the fundamental philosophy, principles, and expectations for faculty promotion as outlined for this professional-track title series.
• Professional-track faculty members in the rank of clinical assistant or clinical associate professor may be moved to the professional-track assistant or associate professor title series, if merited, as evidenced by the fundamental philosophy, principles and expectations for faculty promotion as outlined for this professional-track title series.

Upon discussion with the department chair/department chair designee, professional-track faculty may change title series within the professional-track during the annual faculty evaluation process.

Process:

1. The title series change will be indicated on the annual evaluation form.
2. After discussion with the department chair/department chair designee, the faculty member will sign the annual evaluation form. The signed evaluation form indicates that the faculty member has discussed the title series change with the department chair/department chair designee and consents to the title series change.
3. In collaboration with the Department, Dell Med HR will compile and audit the list of faculty who have a title series change on the annual evaluation form.
4. Effective date of title series change will correspond to date the annual evaluation form was signed by faculty member.
5. Dell Med HR will send title series memo to the faculty member for review/signature via email. Department chair, chair designee, associate chairs responsible for faculty academic affairs, division chiefs (as applicable), and departmental faculty affairs representative will be cc’d on the email.
6. Dell Med HR will route the title series change request to Academic Personnel Services via the Provost’s Office portal. The request will route to the dean/dean designate for review/approval. It will then route to Academic Personnel Service staff for review/approval.
7. Upon final approval, Dell Med HR will process the title series change in Workday.

Upon discussion with the department chair/department chair designee, professional-track faculty may change title series within the professional-track during the promotion process (prior to the department soliciting internal/external letters for a faculty promotion dossier).

Process:

1. Faculty member will send email to OFAA and Dell Med HR. Department chair, department chair designee, associate chairs responsible for faculty academic affairs, division chief (as applicable), and departmental faculty affairs representative will be cc’d on the email. The email will indicate that their department chair/department chair designee has changed their title series. The email will serve as faculty member’s consent to change the title series.
2. Effective date of title series change will correspond to date of the email from the faculty member.
3. Dell Med HR will send title series memo to the faculty member for review/signature via email. Department chair, chair designee, associate chairs responsible for faculty academic affairs, division chiefs (as applicable), and departmental faculty affairs representative will be cc’d on the email.
4. Dell Med HR will route the title series change request to Academic Personnel Services via the Provost’s Office portal. The request will route to the dean/dean designate for review/approval. It will then route to Academic Personnel Services staff for review/approval.
5. Upon final approval, Dell Med HR will process the title series change in Workday.

Professional-track faculty may change title series within the professional-track outside of the annual faculty evaluation and faculty promotion process, if merited, as evidenced by the fundamental philosophy, principles, and expectations outlined for the professional-track title series.

Process:

1. After discussion with the department chair/department chair designee, faculty member will send email to OFAA and Dell Med HR to request a title series change. Department chair, department chair designee, associate chairs responsible for faculty academic affairs, division chief (as applicable), and departmental faculty affairs representative will be cc’d on the email. The email will indicate that their department chair/department chair designee has changed the title series. The email will serve as faculty member’s consent to change the title series.
2. Effective date of title series change will correspond to date of the email request to OFAA and Dell Med HR.
3. Dell Med HR will send title series memo to the faculty member via email. Department chair, chair designee, associate chairs responsible for faculty academic affairs, division chief (as applicable), and departmental faculty affairs representative will be cc’d on the email.
4. Dell Med HR will route the title series change request to Academic Personnel Services via the Provost’s Office portal. The request will route to the dean/dean designate for review/approval. It will then route to Academic Personnel Services staff for review/approval.
5. Upon final approval, Dell Med HR will process the title series change in Workday.